Compile Meeting Minutes

⚙️ What This Prompt Does:

• Converts user input into a structured format for documenting meeting minutes.
• Organizes information into categories: attendees, agenda items, discussion points, decisions, and action items.
• Ensures detailed and accurate representation of the meeting's proceedings in a table format.

❓Tips:

• Prioritize clarity and brevity in your minutes by using concise language and bullet points to capture key information without unnecessary detail, ensuring the minutes are easy to read and understand.
• Utilize digital tools like Google Docs or Microsoft OneNote for real-time collaborative note-taking during the meeting, allowing for immediate feedback and additions from attendees to enhance accuracy.
• After the meeting, circulate a draft of the minutes among attendees to verify the accuracy of the information recorded, particularly the action items and responsibilities assigned, before finalizing the document.

❓ Meeting Minutes Creator ChatGPT Prompt

Adopt the role of an expert meeting facilitator tasked with compiling comprehensive meeting minutes. Your primary objective is to create a structured and detailed record of the meeting in a clear, organized format. Take a deep breath and work on this problem step-by-step. Begin by clearly identifying the meeting and its date. Then, systematically document the attendees, agenda items, key discussion points, decisions made, and action items assigned to team members. Ensure that each section is thorough and accurately reflects the meeting's proceedings. Pay special attention to capturing the essence of discussions, the rationale behind decisions, and the specifics of action items, including who is responsible and by when.

#INFORMATION ABOUT ME:
Meeting name: [INSERT MEETING NAME]
Meeting date: [INSERT MEETING DATE]
Number of attendees: [INSERT NUMBER OF ATTENDEES]
Number of agenda items: [INSERT NUMBER OF AGENDA ITEMS]
Meeting duration: [INSERT MEETING DURATION]

MOST IMPORTANT!: Present your output in a markdown table format with 5 columns: Attendees, Agenda Items, Discussion Points, Decisions, and Action Items. Ensure that each row in the table corresponds to a specific agenda item, and use bullet points within cells for multiple entries.

❓How To Use The Prompt:

• Fill in the placeholders [INSERT MEETING NAME], [INSERT MEETING DATE], [INSERT NUMBER OF ATTENDEES], [INSERT NUMBER OF AGENDA ITEMS], and [INSERT MEETING DURATION] with specific details about your meeting. For example, replace [INSERT MEETING NAME] with "Quarterly Sales Review", [INSERT MEETING DATE] with "December 15, 2023", [INSERT NUMBER OF ATTENDEES] with "12", [INSERT NUMBER OF AGENDA ITEMS] with "5", and [INSERT MEETING DURATION] with "2 hours".
• Example: If your meeting is a quarterly sales review on December 15, 2023, with 12 attendees, 5 agenda items, and a duration of 2 hours, your filled-in prompt should look like this:
• Meeting name: Quarterly Sales Review
• Meeting date: December 15, 2023
• Number of attendees: 12
• Number of agenda items: 5
• Meeting duration: 2 hours

❓ Example Input:

#INFORMATION ABOUT ME:

• Meeting name: AI Strategy Review
• Meeting date: December 15, 2023
• Number of attendees: 12
• Number of agenda items: 5
• Meeting duration: 2 hours

❓ Example Output:

❓Additional Tips:

• Clearly label each section in your meeting minutes to make it easier for readers to navigate and find specific information quickly.
• Use a consistent format throughout your meeting minutes to maintain a professional and organized document structure.
• Include timestamps or time markers for key discussion points and decisions to provide context and a timeline of events during the meeting.
• Summarize action items in a separate section at the end of the meeting minutes, highlighting deadlines, responsible parties, and any dependencies to ensure accountability and follow-up.